Role: Admin Executive
Location: Remote
Employment Type: Contractual

Callisto Talent Solutions is a specialist recruitment and executive search firm dedicated to connecting exceptional talent with leading organizations across various industries. We are looking for a proactive and organized Administrator to support our day-to-day business operations and contribute to the smooth functioning of the office.

Key Responsibilities

• Oversee day-to-day office administration and provide operational support to ensure smooth business functioning.
• Manage official correspondence, company records, databases, and filing systems.
• Coordinate meetings, appointments, interviews, and calendar schedules as required.
• Provide administrative support for onboarding, offboarding, HR documentation, and recruitment-related activities.
• Assist with invoice preparation, payment tracking, expense records, vendor documentation, and payroll-related paperwork.
• Manage office supplies, vendor coordination, travel arrangements, accommodation bookings, and confidential company information.

Requirements

• Bachelor’s degree or an equivalent qualification.
• Minimum 2 years of experience in administration, office management, or a related function.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Excellent organizational, communication, coordination, and multitasking abilities.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Prior experience in supporting HR or finance functions will be considered an advantage.